Use Recurring Entries

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Module:  General Accounting    

Applet:  General Journal

 


Description - Recurring entries can be made for all journals except the Employee Reimbursables and Disbursements journals. Recurring entries are implemented by using a mass copy.

Step 1 - Enter one transaction to make a recurring entry (Fig.1).

recurringentry1

(Fig.1)

 

 

Step 2 - Click the Recurring Entry button to copy a specified number of times, beginning with a specified G/L period (Fig.2).

recurringentry2

(Fig.2)

 

 

Step 3 - When the option is selected, the user will need to give it three pieces of information (Fig.3).

 

Number of Transactions - Number of copies

 

G/L Period - First or starting G/L period for the first copy. Will automatically increment for each subsequent copy

 

Transaction Date - First transaction date for the first copy. Automatically adds thirty days for each subsequent copy.

 

Note 1 - The user must have the required G/L periods established. They do not have to be open periods.

Note 2 - In the case of Purchases and Sales, the assigned invoice number is the same as the G/L period code. The Recurring Entry button is activated when an existing transaction is recalled to the screen. This will be the transaction that is copied.

 

Journal_Recurring_Entry

(Fig.3)