Overview
The Disbursement Journal Toolbar gives the user (if given the appropriate permissions) numerous capabilities within the journals of InFocus. Below is a list of those capabilities.
Field Descriptions
Toolbar Buttons
| • | New - Creates a New Journal Transaction |
| • | Save - Saves the current Journal Transaction |
| • | Void - Voids the current Journal Transaction. |
| • | Copy - Copy the Current Journal Transaction to the Journal. |
| • | Batches - When clicked, a Batches box will pop up (shown in the figures below). Batches are a way for a user to manually input transactions into the system and check them against the Batch Total. Once all of the transactions are entered, the user can then post all of the transactions within the batch. |
| • | Delete - Deletes the current Journal Transaction. |
| • | Bookmark - Bookmarks the current Journal Transaction for future retrieval. |
| • | Bookmarked - Shows whether or not the current Journal entry has been bookmarked or not. |
| • | Documents - Opens the Document Management pop-up. There you are able to upload, view, modify and delete archived documents. |
| • | Find By Invoice No. - This feature allows you to look up sales entries, solely by invoice number. It returns a list of sales entries that match the invoice number. Selecting an entry from the returned list will fill out most of the required fields for the receipt. |
Menu Options
The Tools Option on the Toolbar (described below) permit more functions available in the journal.
Tool Button Options
| • | Batches - When clicked, a Batches box will pop up (shown in the figures below). Batches are a way for a user to manually input transactions into the system and check them against the Batch Total. Once all of the transactions are entered, the user can then post all of the transactions within the batch. |
| • | Change Bank Account - This option will change the bank account for the current transaction. Corresponding general journal entries will be made to keep the general ledger from being affected. |
| • | Print Check - Will print the check for the transactions being viewed. |
| • | Bookmark - Bookmarks the current journal transaction for future retrieval. |
| • | Change Period For Current Revision - This will change the G/L Period for all of the line items entered on the current version of the journal entry. |
| • | Show Unposted - Shows unposted Disbursement Journal Transactions for a specific G/L Period |