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Overview
The Receipts Journal Toolbar gives the user (if given the appropriate permissions) numerous capabilities within the journals. Below is a list of those capabilities.
Field Definitions
Toolbar Options
| • | New - Creates a new journal transaction |
| • | Save - Saves the current journal transaction |
| • | Copy - Copies the current journal transaction to the journal |
| • | Void - Voids the current Journal Transaction |
| • | Delete - Deletes the current journal transaction |
| • | Batches - When clicked, a batches box will pop up. Batches are a way for a user to manually input transactions into the system and check them against the batch total. Once all of the transactions are entered, the user can then post all of the transaction within the batch. |
| • | Bookmark - Bookmarks the current journal transaction |
| • | Bookmarked - Displays a list of Bookmarked transactions for quick reference |
| • | Documents - Opens the Document Management pop-up. There you are able to upload, view, modify and delete archived documents. |
| • | Find By Invoice No. - This feature allows you to look up sales entries, solely by invoice number. It returns a list of sales entries that match the invoice number. Selecting an entry from the returned list will fill out most of the required fields for the receipt. |
| • | Print - Prints the Journal Single Transaction Report |
Menu Bar - Tools
The Tools Button on the Toolbar gives the user additional functions available in the journal (described below).
| • | Auto Balancing - Allows user to enable auto-balance for journal entry. Available types of Auto Balance include: |
| o | Top Down - Distributes the remaining Header Amount listed into each new line item. |
| o | Bottom Up - Enters the sum of the line items into the Journal Header Amount |
| • | New Entry On Save - If On is selected, a new Journal Entry screen will load when saving another Journal Entry. Otherwise the saved Journal Entry remains loaded on the screen. |
| • | Change Bank Account - Allows the user to change the Bank account for the current journal entry |
| • | Change Period for Current Revision - This will change the G/L period for the current journal revision |
| • | Retainer Wizard - When clicked, the retainer wizard pops-up and walks the user through allowing the user to enter data that creates both the Sales and Receipt Journal entries. Go to the "How To" section of Accounts Receivable to see how to use the Retainer Wizard. |
| • | Show Unposted - Shows unposted journal entries for a given G/L period |
| • | Linked Transactions - Launches the Sales Journal Links dialogue through associated cost transactions can be viewed. This dialogue also allows you to unlink transaction or link to transactions that are not linked to any other invoice. There is a print icon that will generate a report of all the linked items. |
| • | Bookmark - Bookmarks the journal entry for future retrieval |
| • | Find By Invoice No. - This feature allows you to look up sales entries, solely by invoice number. It returns a list of sales entries that match the invoice number. Selecting an entry from the returned list will fill out most of the required fields for the receipt. |
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