A/R Collections Accounts Receivable>A/R Collections

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Overview

The A/R Collections applet is used to facilitate the collection of outstanding invoices. The screen allows for the filter of receivables by A/R account, client, and transaction date. Transaction balances can be aged by invoice or due date.

 

Key Concepts

•Like other grids in InFocus the collection grid can be filtered and sorted by each column using the column filters (funnel).
•Unlike other grids, this grid is a hierarchy. At the top of the hierarchy are the sales transactions. When partial payments, refunds or credit memos exist against an invoice they will appear at the second level of the hierarchy and a dill down plus (+) symbol will appear to the immediate left of the invoice.

 

Field Descriptions

Header

•Load Collections - When selected, the grid will display all outstanding A/R that meet the selected criteria.

 

Dates

•As Of Period - Period used to cut off the outstanding invoices.
•Aging Date - Date used to determine the Age (Days Old) of an invoice.

 

Age By

•Invoice Date - When selected, the Invoice Date is used in conjunction with the Aging Date to determine the Age of an invoice.
•Due Date - When selected, the Due Date is used in conjunction with the Aging Date to determine the Age of an invoice.

 

Clients

•All Clients - When selected, the A/R Collections grid will show all outstanding A/R.
•Selected Client - When a client is selected, the A/R Collections grid will show only outstanding A/R for that client.

 

A/R Accounts

•All A/R Accounts - When selected, the A/R Collections grid will show all outstanding A/R.
•Selected A/R Account - When an A/R Account is selected, the A/R Collections grid will show only outstanding A/R for that A/R Account.

 

Project Leaders

•Project Manager - When a Project Manager is selected, the A/R Collections grid will show only outstanding A/R for projects that have the specified Employee as a Project Manager.
•Project Accountant - When a Project Accountant is selected, the A/R Collections grid will show only outstanding A/R for projects that have the specified Employee as a Project Accountant.
•Principal In Charge - When a Principal In Charge is selected, the A/R Collections grid will show only outstanding A/R for projects that have the specified Employee as a Principal In Charge.

 

A/R Collections Grid

•Pencil icon - When selected, the user is redirected to the transaction that the line item represents. This feature is available at both levels of the hierarchy.
•Code - Firm code
•Firm - Firm name
•Age - Days old
•Projects - Project that invoice is associated with
•Contact - Name entered in Bill To Attention line in the Client file located at Clients>General Tab.
•Phone - Client phone number
•Invoice No. - Invoice number
•Invoice Date - Invoice Date.
•Invoice Amount - Amount of invoice.
•Balance - Amount due
•Invoice Comments - Invoice comments entered either in PA Bill Review or on the Billing Tab in the Project. When invoice Comments are entered here, the date of the entry and the person who entered the comment is also recorded. This feature is available only on the top level of the hierarchy.
•Firm Note - This is a note saved at the Client Level. Clicking on the firm note icon will bring up the A/R memo screen. Here you can record collection notes.