Time Sheets

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Overview

Time entry is a core process in InFocus. Entered by each employee and/or consultant, timesheets have a direct impact on billing, project reporting and utilization. The Time Sheets applet gives you the tools you need to record time quickly and accurately.

Time Sheets in InFocus Web, gives you on-the-go access to submit hours timely and with ease.

Note Time Sheets available in InFocus Web are created by your administrator.

How to Enter/Submit Time

Time is entered by selecting a time sheet from the time sheet menu (described below) and using the project cards to enter hours and related comments.

Time Sheet rows are visualized as cards which provide you with basic project information and a clear space for entering time. Projects can be added, copied, edited or deleted from the list of available cards. Optionally, cards can be collapsed or expanded to optimize your viewing space.

1. Select a time sheet period

2. Add Projects to your time sheet

3. Enter hours and related comments for each day in the time sheet period as appropriate

4. Click Save

5. Once all time is entered and accurate, click Submit

Your time sheet has been submitted.

Field Descriptions

Time Sheet Header

Note Items listed here are presented as icons when viewing from a mobile device. Certain options will be accessed from the menu to the right of the time cards when working in full app view.

•	Time Sheet Menu (hamburger icon) - Selects a time sheet to load for time entry

•	Time Sheet Summary - Contains summary information for the loaded time sheet.

•	Collapse (arrows icon) - Collapses the project cards

•	Add Project (plus icon) - Adds a project to the time sheet. Projects are added by searching existing Work Orders or Projects. Projects can be searched by name or by project code.

•	Group/Sort By (up and down arrows icon) - Gives the ability to adjust the grouping and sorting of the project cards on the time sheet.

o	Group by Client, Labor Code or Project

o	Sort by Project Path, Job Title, Labor Code or Location

•	Search/Filter (magnifying glass) - Filters the time sheet cards as specified.

Time Card Options

•	Check Box (upper left) - Selects the specified card for performing row actions such as Copy or Delete.

•	Time Entry Boxes - Used for entering hours

•	Comments - Used for entering comments for the associated hours. Optionally, comments can be applied to all weekdays in the week.

•	Card Menu (upper right of card)

o	Collapse - Collapses the individual card

o	Edit - Edits the Card information (e.g. Work Order, Project, Job Title, Labor Core, Location).

o	Copy - Copies the card

o	Delete - Deletes the card

Time Sheet Footer

Note Items listed here are presented as icons when viewing from a mobile device. Certain options will be accessed from the menu to the right of the time cards when working in full app view.

•	Refresh - Refreshes the applet

•	Reports & Actions (lightening icon) - Used to access a list of your available reports and actions. Note, available reports and actions are governed by permissions in InFocus Desktop.

•	Save/Submit - Click to save and/or submit your time sheet. Note, these buttons are presented separately when viewing the full app.

Additional Options

When working in full app view, the following options are broken out as menu items to the right of the time cards.

Row Actions

Row Actions are listed to the right of the time cards when in full app view. These are accessed in mobile view by selecting a time card(s).

•	Copy - Copies the selected card(s) and adds copies to the bottom of the card view.

•	Delete - Deletes the selected card(s)

Grouping & Sorting

Gives the ability to adjust the grouping and sorting of the cards on the time sheet.

•	Group by - Client, Labor Code or Project

•	Sort by - Project Path, Job Title, Labor Code or Location

Reports & Actions

Used to access a dynamic list of available reports and actions. Note, available reports and actions are governed by permissions in InFocus via UT>Custom Reports.