Purchase Journal

Overview

Purchase Orders are used to manage the purchasing process. However, until posted, a Purchase Order has no impact on Accounts Payable, Billing or the G/L.

Once a Purchase Order has been fulfilled, the associated invoice can be posted to the Purchase Journal, making the purchase available to A/P, Billing, etc.

Purchase Orders can be posted to the Purchase Journal by using Convert to Purchase Journal found in the Purchasing applets or by using one of the following toolbar options found in the Purchase Journal: Convert to PJ (pre-billed Purchase Orders only), New from PO, Add From PO.

Alternatively, Purchase Journals can be created manually from the vendor invoice and then linked to the PO line-items using Link PO found in the toolbar of the Purchase Journal.

Each line in the Purchase Journal can be linked to one, or multiple, PO line-items and will inherit the attributes of those line-items (e.g. Project, Qty, Unit Rate, Expense Code, etc.).

Once created and linked, the Purchase Order is considered closed and the Purchase Journal will be used to track Project Cost, Billings and A/P Processing.

Field Descriptions

When Purchase Orders are enabled, the following toolbar options will be displayed in the Purchase Journal.