Module: Accounts Payable Applet: A/P Check Writing Tab: Selections Previous Top Next Description: Checks that are processed from A/P check writing are generated from the vendor invoices that have been entered into the purchase journal. The checks themselves are then posted into the Disbursement Journal. Check processing is a three step procedure broken into three tabs. Selections Tab Note: The "Selection Tab" entails the settings that will determine which invoices are to be processed. (Listed Below) [PICTURE Screen_APCheckWriting.png] Fields Accounts Bank Account - Bank account checks will be posted to. Void Check Account - G/L Account to use as offset for void checks. (All transactions in InFocus require at least two sides). A/P Check Account - A/P account to use for invoice selection. Leave blank for all. Discount Account - G/L Account to use to net discount against. Next Check Number - Next check number to use. Defaults from bank account setting in chart of accounts. Settings G/L Period - G/L Period to post checks to. Check Date - Date of checks Default "Pay" to Selected - When checked, Date Range No Range - When checked no range will be used for invoice selection Use Range - When checked a date range will be used for invoice selection. From - Starting date of invoice selection To - Ending date of invoice selection Apply to Due Date - When checked invoices with a due date between the From and To Dates will be selected. Apply To Invoice Date - When checked invoices with an invoice date between the From and To Dates will be selected. Vendors All - When checked open invoices for all vendors will be included. Specific - When checked open invoices for the listed vendors will be selected. Printing Print Check Number - When checked the check number will print on the face of the check. Check Report - Report design to be used to print the check. Label Report - Report design used to print check labels Long Stub Report - Report design used to print long stubs. Long stubs are a separate report that for checks that cover more invoices than can be printed on one stub. Max. Number of Invs. on Check Stub - Maximum number of invoices that will fit on one check. The default of 10 applies to the check report design that ships with Infocus.

E/R Check Writing Overview

Top Previous Next

Module: Accounts Payable

Applet: E/R Check Writing

Tab: Selections

Description: The Selection tab includes the settings that will determine which invoices are to be processed.

Field Descriptions Below

ERCWSelTab

•	Bank Account - The bank account to which checks will be posted.

•	Void Check Account - G/L Account to use as offset for voided checks. (All transactions in InFocus require at least two sides).

•	E/R Account - E/R account to use for invoice selection. Leave blank for all.

•	Next Check Number - The next check number to be used when a check is written.

Note: The Edit button next to the check number allows a use to directly change the next check number in this screen.

•	Next EFT Number - Next check EFT number to use. Defaults from the next control number field of the bank account record in the Chart of Accounts located on the Accounts Associations Tab / EFT Column (Click Bank Info Button). See Fig. 1

Note: The Edit button next to the check number allows a use to directly change the next check number in this screen.

Next Check Number

Fig. 1

Settings

•	G/L Period - The G.L period to which checks are posted.

•	Check Date - Date of checks

•	Default "Pay" to Selected -When checked, defaults to pay the selected recipient.

Date Range

•	No Range - When checked, no range will be used for invoice selection

•	Use Range - When checked, a date range will be used for invoice selection.

•	From - Starting date of invoice selection

•	To - Ending date of invoice selection

•	Apply To Invoice Date - When checked, invoices with an invoice date between the From and To Dates will be selected.

Employees

•	All - When checked, open invoices for all employees will be included.

•	Specific - When checked, open invoices for the listed employees will be selected.

Printing

•	Print Check Number - When checked, the check number will print on the face of the check.

•	Check Report - Report design to be used to print the check.

•	Label Report - Report design used to print check labels

•	Long Stub Report - Report design used to print long stubs. Long stubs are a separate report that for checks that cover more invoices than can be printed on one stub.

•	Max. Number of Invs. on Check Stub - Maximum number of invoices that will fit on one check. The default of 10 applies to the check report design that ships with InFocus.