Invoicing

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Module: Administration    

Applet: Global Settings

Tab: Invoicing

 


Description: Setting on this tab relate to automated invoicing. (Field Descriptions Below)

Admin_GS_Inv

 

Current Invoicing G/L Period

 

Drop down Box - Default G/L period used by automated invoicing.

 

Remit to Address

 

Office - Named address that comes from the Office tab in Global Settings. The remit-to address can appear in invoices to clients.

 

Street 1 - First address line of Remit-to.

 

Street 2 - Second address line of Remit-to.

 

Street 3 - Third address line of Remit-to.

 

Street 4 - Fourth address line of Remit-to.

 

City - Remit-to City

 

State - Remit-to State

 

Zip - Remit-to Address

 

Attn - Remit-to attention.

 

 

Cut Off Dates

 

Expenses

 G/L Period End Date - When selected, all reimbursable transactions through the specified G/L will be included.        

 Transactions Date - When selected, the transaction date will be compared with the specified as-of date.

 

 

Billed and Received

 G/L Period End Date - When selected, the billed-to-date and received-to-date calculations will include all transactions through the specified G/L period.

 Transaction Date - When selected, the transaction date will be compared with the specified As-of date.

 No Cutoff - When selected, billed and received amounts will be calculated, regardless of any transaction cut-off date.  This is the preferred method for most clients.

 

 Disb. Journal        -->        Check Date

 E/R Journal        -->        Transaction Date

 General Journal        -->        Transaction Date

 Purchase Journal-->        Invoice Date

 Receipts Journal-->        Check Date

 Sales Journal        -->        Invoice Date

 Timesheets        -->        Work Date

 

 

Invoice Design Options

 

Expose Client UDFs in Invoice Design - When checked, client user-definable fields can be used in Invoice Design.

 

Expose Project UDFs in Invoice Design - When checked, project user-definable fields can be used in Invoice Design.

 

 

Invoice Numbering

 

Incrementing Method - Determines how invoice numbers are incremented in the system. The choices are by Company, A/R account, Client and Project.

 

Next Invoice Group Number - The next invoice number is used only when the incrementing method is set to PROJECT, and then only when an invoice group is used. Invoice groups allow multiple projects to be combined under one invoice.

 

 

Additional Settings

 

Convert "Holds" to "Ready to Bill" after invoicing post - When checked, all transactions flagged as Hold will be changed to Ready-to-Bill after the invoice has been posted.

 

Allow PM to Edit Invoice Comments - When checked, the PM can edit the Invoice Comments on a project.

 

Allow PM to Apply Fixed Fee - When checked, PM changes to fixed fee percentages and ICC current amount will automatically be saved to the project without project accountant approval.

 

Mark All Fixed Fee Transactions as Billed Regardless of Current Bill Amount - This feature works in conjunction with settings on the Fixed Fee design.  Specifically, Invoice Filters, Show Un-worked Levels, and the Labor, ODC, OCC and ICC flag-as-billed check boxes.