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Description: In-house charges such as prints, faxes, and phone calls can be entered in one of three journals in InFocus; Disbursements, Purchases, and Employee Reimbursables.
Where you enter them is based on the following decisions:
Purchase journal
| • | Requires a vendor to be created for the in-house expenses. |
| • | Will appear only in accrual financial reporting. |
| • | Distribution first asks for project so the G/L account can default in. |
| • | Must be entered by accounting staff. |
| • | All line items will use the invoiced date of the transaction for the transaction date. |
Disbursements
| • | Does not require a vendor to be established. |
| • | Appears on both cash and accrual financial reports. |
| • | Distribution first asks for the G/L account so it does not default in. |
| • | Must be entered by accounting staff. |
| • | All line items will use the check date of the transaction for the transaction date. |
Employee Reimbursables
| • | Requires an employee to be set up if the data is not being entered in expense sheets. |
| • | Will appear only in accrual financial reporting. |
| • | Distribution first asks for project so the G/L account will default in. |
| • | Can be entered by individual if included in expense sheets. |
| • | Each line item can have its own transaction date. |
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