Overview
Once an invoice has been received from the vendor, a Purchase Order can be converted to a Purchase Journal.
When converted, InFocus will post a Purchase Journal, crediting Accounts Payable and debiting Expense. Each line-item from the Purchase Order will be used to define the attributes of the Purchase Journal expense lines (e.g. Project, Expense Code, G/L Account, etc.).
Once converted, the newly created Purchase Journal will be available for billings and payments.
Convert To Purchase Journal can be run from:
| • | PO>Purchase Order Management |
Field Descriptions
| • | AP Account - Accounts Payable to use in posting |
| • | PO Liability Account - PO Liability Account to use in posting as appropriate |
| • | GL Period - Accounting Period for posting |
| • | Invoice Number - Invoice Number received from the vendor (e.g. voucher number) |
| • | Invoice Date - Invoice Date for the Purchase Journal |
| • | Due Date - Due Date for the Purchase Journal |
| • | Post (button) - Posts the Purchase Order line-items to the Purchase Journal |
| • | Cancel (button) - Cancels the posting and closes the dialogue |
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