Description
This action provides an easy way to add new vendors to your system. The prompt will ask for vendor code, name, and other pertinent information.
After running this action, a new vendor is created with the information provided. The new vendor can be found and edited within "Accounts Payable" -> "Vendors
Suggested Setup/Usage
This action can be added to the sidebar under various modules within InFocus (i.e., Accounts Payable). For more on adding this action to the sidebar, click here. Corresponding permissions must be added to the action to be visible to users.
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Prompt
Enter Vendor Code and Name
| • | Vendor Code and Name - Intended code and name vendor. The next step will validate to make sure code is not already being used. Both items are required |
Code Validation
| • | Vendor Code - Checks to see if code is already being used by a firm. |
Main Address
| • | Address Information - Provides the main address information for vendor. Supports both Canadian and US postal codes. All fields are optional. |
Pay To Address
| • | Pay to Address information - Can reuse same information from main address or enter new information. All fields are optional. |
1099 Info
| • | Vendor 1099 Information - Includes Federal ID and name needed for 1099 form |
Defaults
| • | GL Account Codes - Used for direct and indirect account codes related to vendor. Leaving blank will use default values per system configuration |
| • | Expense Codes - Determines default expense code related to vendor. Leaving blank will use default values per system configuration |
| • | Net Days - Net days to add to vendor invoice to calculate due date. |
| • | Is Unit Biller - When checked, a units (quantity) field will automatically show in the Purchase Journal for the selected vendor. |
EFT Info
| • | Uses EFT - Checking allows for the vendor EFT information provided to be used |
| • | Company Info - Typically the Federal EIN number |
| • | Company Name - "Doing Business As" name |
| • | Is account a Savings Account? - When checked, flags account as an Savings account. Otherwise considered an Checking account. |
Check Writing Info
| • | Check Memo - memo for check for vendor when printed from AP Check Writing applet |
| • | Discount Days - Number of days past invoice date when a discount can be realized. |
| • | Discount Percentage - Percentage to apply against invoice amount to calculate discount. Entered as a percentage (2.00 = 2%) |
Miscellaneous
| • | Is consultant- When checked, the vendor is flagged as a consultant. It is necessary when using pay when paid reports and it can also be used to filter results in other reports like the Vendor Inquiry. This has no effect on the Labor Distribution process. |
| • | Vendor Type - Pulls from Vendor Types list found in "Administration" -> "List Management" |
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