Description
The Change Transaction Period Utility is used to move a specific Transaction from one G/L Period to another. You can optionally select a single version or move all versions to the new G/L Period.
Prompt
General
| • | New G/L Period - The G/L Period that you will be changing the selected Transaction to. |
| • | Journal - The Journal where the transaction resides. Options are Adjustments (General, Disbursements, Employee Reimbursables, Purchase, Receipt and Sales Journals |
| • | Transaction ID - The ID number of the Transaction to be modified. |
| • | First Version - The starting version to be modified. When "All Version" selected, this is ignored. |
| • | Last Version - The ending version to be modified. When "All Version" selected, this is ignored. |
| • | All Version - When selected, all versions of the transaction will be changed to the "New G/L Period. |
| • | Only Open Periods - When selected, only open accounting periods will be modified. |
| • | Update Transaction - When selected, the selected transaction is modified. If you would like to see a "Draft" for what the change will look like, un-check the box and run the report. |
Report
Report Columns
| • | Messages - If an error message is returned, it will show up in this box. |
| • | Firm/Employee/Other - Depending on the selected journal, this will display the Firm, Employee or other name associated with the transaction. |
| • | Reference # - This is different depending on the Journal. Invoice Number (Purchase Journal), Invoice Number (Sales Journal), ERID (Employee Reimbursables Journal), Check Number (Disbursements Journal), Check Number (Receipt Journal), GJID (General Journal) |
| • | Transaction ID - The Transaction ID of the Journal Transaction to be modified. |
| • | Transaction Date - This is different depending on the Journal. Invoice Date (Purchase Journal), Invoice Date (Sales Journal), Invoice Date (Employee Reimbursables Journal), Check Date (Disbursements Journal), Check Date (Receipt Journal), Transaction Date (General Journal) |
| • | Revision - Revision(s) effected by the change. |
| • | G/L Account - G/L Account Associated with the modified transaction. |
| • | Amount - Amount associated with the modified transaction. |
| • | Current Period - Period associated with the transaction, before it was modified. |
| • | Period Status - Status of the Accounting period. If closed, it will be filtered out if you select "Only Open Periods" on the prompt. |
| • | New Period - New period that the transaction will be changed to when the utility is run. |
Sample(s)
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