|
Overview
The settings on this tab relate to the automated invoicing process.
Field Descriptions
Current Invoicing G/L Period
| • | Drop down Box - Default G/L period used by automated invoicing. |
Invoicing Design Options
| • | Expose Client UDFs in Invoice Design - When checked, client user-definable fields can be used in Invoice Design. More on User Defined Fields |
| • | Expose Project UDFs in Invoice Design - When checked, project user-definable fields can be used in Invoice Design. |
Invoice Numbering
| • | Incrementing Method - Determines how invoice numbers are incremented in the system. The choices are by Company, A/R account, Client and Project. |
| • | Next Invoice Group Number - The next invoice number is used only when the incrementing method is set to PROJECT, and then only when an invoice group is used. Invoice groups allow multiple projects to be combined under one invoice. |
Invoice Email
| • | SMTP Relay Account - The SMTP Account that will be used to send emails using Automated Invoicing. More on SMTP Setup |
| • | Body - The body of the email that will be sent using Automated Invoicing. |
Cutoff Dates
| • | Expenses - What date will be used as a cutoff when looking at expenses in invoicing. |
| o | G/L Period End Date - When selected, all reimbursable transactions through the specified G/L will be included. |
| o | Transactions Date - When selected, the transaction date will be compared with the specified as-of date. |
| • | Billed and Received - What date will be used as a cutoff when looking at billed and received numbers in invoicing. |
| o | G/L Period End Date - When selected, the billed-to-date and received-to-date calculations will include all transactions through the specified G/L period. |
| o | Transaction Date - When selected, the transaction date will be compared with the specified As-of date. |
| o | No Cutoff - When selected, billed and received amounts will be calculated, regardless of any transaction cut-off date. This is the preferred method for most clients. |
| ▪ | Disbursements Journal --> Check Date |
| ▪ | E/R Journal --> Transaction Date |
| ▪ | General Journal --> Transaction Date |
| ▪ | Purchase Journal--> Invoice Date |
| ▪ | Receipts Journal--> Check Date |
| ▪ | Sales Journal --> Invoice Date |
| ▪ | Time sheets --> Work Date |
Additional Settings
| • | Convert "Holds" to "Ready to Bill" after invoicing post - When checked, all transactions flagged as Hold will be changed to Ready-to-Bill after the invoice has been posted. |
| • | Allow PM to Edit Invoice Comments - When checked, the PM can edit the Invoice Comments on a project. |
| • | Allow PM to Apply Fixed Fee - When checked, PM is able to make changes to the "Current % Complete" and "Current ICC to Apply" fields in PM Bill Review without Project Accountant approval. |
| • | Mark All Fixed Fee Transactions as Billed Regardless of Current Bill Amount - This feature works in conjunction with settings on the Fixed Fee design. Specifically, Invoice Filters, Show Un-worked Levels, and the Labor, ODC, OCC and ICC flag-as-billed check boxes. |
Remit To Address
| • | Office -Named address that comes from the Office tab in Global Settings. The remit-to address can appear in invoices to clients. |
| • | Street 1 - First address line of Remit-to. |
| • | Street 2 - Second address line of Remit-to. |
| • | Street 3 - Third address line of Remit-to. |
| • | Street 4 - Fourth address line of Remit-to. |
| • | Attn - Remit-to attention. |
|