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Overview
The Invoice posting groups allow you to override the normal G/L posting accounts in automated invoicing located at Accounts Receivable>Automated Invoicing>Posting Tab.
Key Concepts
| • | The accounts found on the Posting Accounts tab in Automated Invoicing are the same ones you can set up in an Invoice Posting Group. |
| • | Once you have set one or more Groups you can then right click on any level of the WBS of the Project (More on Editing Project Settings) and select Invoice Posting Groups to assign the group. The system will hunt up the WBS tree (lowest level to top level) to find a G/L account. If none is found it uses the account found in Automated Invoicing. There are two exceptions. |
| o | The A/R account will only be looked at on the top level of the WBS. In other words it has no effect on phases and tasks. |
| o | If you are posting to the expense code and the expense code has either a billed revenue or markup revenue account assigned in expense codes or expense groups then that will override any assignment in the posting group. |
Field Descriptions
Invoice Posting Groups Window
| • | Name - This column contains the name of Invoice Posting Groups that exist in the system. |
Title
| • | Title - This column contains the name of Invoice Posting Groups that is selected. You can edit the title here. |
Accounts
| • | A/R Account - A/R account to process. Required. |
| • | Direct Labor - Base account to which the base amount for hourly labor is posted. |
| • | Overhead - Base account to which the DPE plus OH amount for hourly labor is posted. |
| • | Labor Profit - Base account to which the profit portion for hourly labor is posted. |
| • | Fixed Fee - Base account to which the fixed fee is posted. |
| • | Direct ODC - Base account to which the non-marked up portion of OCC expenses is posted. |
| • | Profit ODC - Base account to which the marked-up portion of ODC expenses is posted to. |
| • | Direct OCC - Base account to post non-marked up portion of OCC expenses to. |
| • | Profit OCC - Base account to post marked-up portion of OCC expenses to. If not supplied, direct account is used. |
| • | ICC - Base account to which ICC portion of fixed fee is posted. |
| • | Retainage - Base account to use for retainage. |
| • | Retainer - Base account to use for retainers. |
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