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Overview
The Disbursements Journal is where all outgoing checks are entered.
Key Concepts
| • | Entries here, are generated in two ways: |
| o | They are automatically generated though the Check Writing applets (A/P and E/R) |
| o | They are entered manually through the Disbursement Journal interface and Printed using the Manual Check option on the Toolbar. |
| • | The Disbursement Journal makes assumptions on debits and credits. It assumes the Header amount is a credit, so when you enter a positive amount it saves it behind the scenes as a negative (a credit). |
Additional Toolbar Options
Aside from the standard toolbar options this applet has the following options:
Menu Bar
| • | File - Additional options under the File button. |
| o | Void - Voids the current Journal Transaction. |
| • | View - Additional options under the View button. |
| • | Tools - Additional options under the Tools button. |
| o | Auto-balancing - Allows user to enable auto-balance for journal entry. Available types of Auto Balance include: |
| ▪ | Off - Disables this functionality |
| ▪ | Top Down - Distributes the remaining Header Amount listed into each new line item. |
| ▪ | Bottom Up - Enters the sum of the line items into the Journal Header Amount |
| o | New Entry On Save - If On is selected, a new Journal Entry screen will load when saving another Journal Entry. Otherwise the saved Journal Entry remains loaded on the screen. |
| o | Change Period for Current Revision - This will change the G/L period for the current journal revision |
| o | Change Bank Account - Allows the user to change the Bank account for the current journal entry |
| o | Show Unposted - Shows unposted journal entries for a given G/L period |
| o | Batches - When clicked, a batches box will pop up. Batches are a way for a user to manually input transactions into the system and check them against the batch total. Once all of the transactions are entered, the user can then post all of the transaction within the batch. More on Batch Entries |
Toolbar Options
| • | New - Creates a new journal transaction |
| • | Copy - Copies the current journal transaction to the journal |
| • | Save - Saves the current journal transaction |
| • | Void - Voids the current Journal Transaction |
| • | Delete - Deletes the current journal transaction |
| • | Batches - When clicked, a batches box will pop up. Batches are a way for a user to manually input transactions into the system and check them against the batch total. Once all of the transactions are entered, the user can then post all of the transaction within the batch. More on Batch Entries |
| • | Bookmarked - Displays a list of Bookmarked transactions for quick reference |
| • | Documents - Opens the Document Management pop-up. There you are able to upload, view, modify and delete archived documents. |
| • | Print - Prints the Journal Single Transaction Report |
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