Recalculate Rates

Overview

The Recalculate Rates Utility is used when rates or a rate schedule is set up after entering time sheets. This is not the preferred method.

•	When time sheets are entered, or edited, in the system, they immediately pick up rates and store them in the time sheet module so that they are available for reporting. If you retroactively want to apply rates to time entries this can be accomplished via the Recalculate Rates utility.

•	All three types of rates (Pay Rate, Job Cost Rate, and Bill Rate) can be recalculated.

Field Descriptions

•	All Projects - When checked, time sheet line items are not limited by project charged.

•	Specific Projects - When checked, time sheet line items are limited by the specific project(s) listed.

•	Rate Schedule - When selected, the rate schedule will be used to recalculate the rates when the utility is run. If left blank, the utility will use the rate schedule setup on the Project (preferred). If not rate schedule is set up on the project, the rates will be pulled from the employee file.

•	Employee - When an employee is selected, they will be the only person who's rates will be recalculated. When left blank, all employees who fall into the selection criteria will be recalculated.

•	Hourly/Salary/Both - When selected, only employees of that type will be recalculated.

•	Ready - When checked, time line items with a bill status of Ready to Bill will be included.

•	Hold - When checked, time line items with a bill status of Hold will be included.

•	Never Bill - When checked, time line items with a bill status of Never Bill will be included.

•	Billed - When checked, time line items with a bill status of Billed will be included.

•	Write Off - When checked, time line items with a bill status of Write-off will be included.

•	Start Date - Starting date of work dates to be included.

•	End Date - Ending date of work dates to be included.

•	Do Pay Rate - When checked, pay rate is recalculated.

•	Do Job Cost Rate - When checked, job cost rate is recalculated.

•	Do Bill Rate - When checked, bill rate is recalculated.

Note - The following options only display when "Allow Audit Trail Posting in Rate Recalculation" located at Global Settings>Time and Expense Tab>Additional Settings is checked.

•	Audit Pay Rate - When checked, audit entries occur for a changed pay amount.

•	Audit Job Cost Rate - When checked, audit entries occur for a changed job cost amount.

•	Audit Bill Rate - When checked, audit entries occur for a changed billable amount.

Recalculate Rates Human Resources>Recalculate Rates