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Overview
The Cash Receipts Journal is where all incoming checks or payments are entered.
Key Concepts
| • | The Cash Receipts Journal makes assumptions on debits and credits. It assumes the detail amount is a credit. When you enter a positive amount, it is saved behind the scenes as a negative (a credit). |
Additional Toolbar Options
Aside from the standard toolbar options this applet has the following options:
Menu Bar
| • | File - Additional options under the File button. |
| o | Void - Voids the current Journal Transaction. |
| • | View - Additional options under the View button. |
| • | Tools - Additional options under the Tools button. |
| o | Auto-balancing - Allows user to enable auto-balance for journal entry. Available types of Auto Balance include: |
| ▪ | Off - Disables this functionality |
| ▪ | Top Down - Distributes the remaining Header Amount listed into each new line item. |
| ▪ | Bottom Up - Enters the sum of the line items into the Journal Header Amount |
| o | New Entry On Save - If On is selected, a new Journal Entry screen will load when saving another Journal Entry. Otherwise the saved Journal Entry remains loaded on the screen. |
| o | Retainer Wizard - When clicked, the retainer wizard pops-up and walks the user through allowing the user to enter data that creates both the Sales and Receipt Journal entries. More on the Retainer Wizard |
| o | Change Period for Current Revision - This will change the G/L period for the current journal revision. |
| o | Show Unposted - Shows unposted journal entries for a given G/L period. |
| o | Change Bank Account - Allows the user to change the Bank account for the current journal entry. |
| o | Batches - When clicked, a batches box will pop up. Batches are a way for a user to manually input transactions into the system and check them against the batch total. Once all of the transactions are entered, the user can then post all of the transaction within the batch. More on Batch Entries |
| o | Find By Invoice No. - This feature allows you to look up sales entries, solely by invoice number. It returns a list of sales entries that match the invoice number. Selecting an entry from the returned list will fill out most of the required fields for the receipt. |
Toolbar Options
| • | New - Creates a new journal transaction |
| • | Save - Saves the current journal transaction |
| • | Copy - Copies the current journal transaction to the journal |
| • | Void - Voids the current Journal Transaction |
| • | Delete - Deletes the current journal transaction |
| • | Batches - When clicked, a batches box will pop up. Batches are a way for a user to manually input transactions into the system and check them against the batch total. Once all of the transactions are entered, the user can then post all of the transaction within the batch. More on Batch Entries |
| • | Bookmarked - Displays a list of Bookmarked transactions for quick reference. |
| • | Find By Invoice No. - This feature allows you to look up sales entries, solely by invoice number. It returns a list of sales entries that match the invoice number. Selecting an entry from the returned list will fill out most of the required fields for the receipt. |
| • | Documents - Opens the Document Management pop-up. There you are able to upload, view, modify and delete archived documents. |
| • | Print - Prints the Journal Single Transaction Report |
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