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Overview
The Sales Journal is where client invoices are entered.
Key Concepts
| • | Transactions entered here must be offset against an Accounts Receivable account. This is the header side of the transaction. |
| • | The Sales Journal makes assumptions on debits and credits. It assumes the detail amount is a credit, so when you enter a positive amount, it is saved behind the scenes as a negative (credit). |
Additional Toolbar Options
Aside from the standard toolbar options this applet has the following options:
Menu Bar
| • | File - Additional options under the File button. |
| o | Void - Voids the current Journal Transaction. |
| • | View - Additional options under the View button. |
| • | Tools - Additional options under the Tools button. |
| o | Auto-balancing - Allows user to enable auto-balance for journal entry. Available types of Auto Balance include: |
| ▪ | Off - Disables this functionality |
| ▪ | Top Down - Distributes the remaining Header Amount listed into each new line item. |
| ▪ | Bottom Up - Enters the sum of the line items into the Journal Header Amount |
| o | Change A/R Account - Allows the user to change the Accounts Receivable account for the current journal entry. |
| o | New Entry On Save - If On is selected, a new Journal Entry screen will load when saving another Journal Entry. Otherwise the saved Journal Entry remains loaded on the screen. |
| o | Linked Transactions - When selected, a pop-up will display showing all of the transactions that are linked to the Sales Journal that is selected. The bottom left of the pop-up has a Print icon. Report Management> Linked Transaction Report |
| o | Batches - When clicked, a batches box will pop up. Batches are a way for a user to manually input transactions into the system and check them against the batch total. Once all of the transactions are entered, the user can then post all of the transaction within the batch. More on Batch Entries |
| o | Change Period for Current Revision - This will change the G/L period for the current journal revision. |
| o | Show Unposted - Shows unposted journal entries for a given G/L period. |
| o | Recurring Entry - Allows the user to have an entry that is recurring for a given number of cycles. More on Recurring Entries |
Toolbar Options
| • | New - Creates a new journal transaction |
| • | Save - Saves the current journal transaction |
| • | Copy - Copies the current journal transaction to the journal |
| • | Void - Voids the current Journal Transaction |
| • | Delete - Deletes the current journal transaction. |
| o | Recurring Entry - Allows the user to have an entry that is recurring for a given number of cycles. More on Recurring Entries |
| • | Batches - When clicked, a batches box will pop up. Batches are a way for a user to manually input transactions into the system and check them against the batch total. Once all of the transactions are entered, the user can then post all of the transaction within the batch. More on Batch Entries |
| • | Bookmarked - Displays a list of Bookmarked transactions for quick reference. |
| • | Print - Prints the Journal Single Transaction Report. |
| • | Delivery / Payment - Displays a list of feature options for invoice delivery and payments including sending invoice and reminder emails, viewing invoices online, etc. Note Delivery / Payment options are a feature of Invoice Delivery / Payments. |
| o | Queue Delivery - Queues invoice email for delivery |
| o | Queue Reminder - Queues reminder email for delivery |
| o | View Invoice Online - Click to view invoice online |
| o | Refresh Payments Link - Click to invalidate original payments link and replace with a new link. |
| o | Settings - Delivery / Payment override settings |
| ▪ | Use Custom Settings - When checked, all overrides are used even blank values, etc. |
| ▪ | Click Save to retain override settings on the invoice |
| ▪ | History tab - Review detailed tracking on previously emailed invoices |
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