Purchase Journal Detail Section Accounts Payable>Purchase Journal

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Overview

The Purchase Detail section displays the detail of how the purchase is distributed to G/L accounts and WBS paths.

 

Key Concepts

•If you are on a new row, F2 duplicates the row from above; otherwise, it copies the row you are on to a new line.

Field Descriptions

Standard Columns

•1 of ? - This shows the version of the journal entry that you are currently viewing.  This is enabled by checking "Journals" at Global Settings>General Tab>Full Audits.
•Current Version Period - The GL Period that the current version of the transaction falls in. A "Change Period for Current Revision" option is located under Tools in the toolbar, allows you to change the current period.
•Show Audit Trail - When checked, all entries (including reversing entries) will display. It will also include a line for the header section of the transaction. Auto-reversals and header lines will be grayed out and cannot be altered.  This also displays the Create By, Create Date, Modify By and Modify Date of the transaction.
•Rev. No. - The number of the revision of the Journal entry. The original entry is 1.
•Project Path - Project the transaction is being entered against (Optional).
•Expense Code - Defaults in from vendor setup if it is also setup on the entered project (Optional). More on Expense Codes
•G/L Account -  If expense code is entered, it defaults in either the direct or indirect cost G/L account from the expense code setup depending on type of project. When project is specified, you are limited to the appropriate direct/indirect cost accounts.
•Amount - Extended cost amount. Must be the same amount as the "Amount" box in the Header.
•Bill Status - Billing status
•G/L Comments - General ledger comments. Will print on G/L reports in place of comments on header of transactions for this line item.
•PM Comments - Project management comments. Appears on project management reports and invoices.

 

Additional Columns

Description - The following are additional columns that can be displayed through the column chooser.

•PJLineID - Internal ID of the line item.
•Do Not Recalc - This flags the transaction to be excluded from Recalculation processes. More on Recalculating Markups
•Expense Markup (Markup) - Markup amount associated with the Expense Code. More on Expense Codes
•Expense Markup Type - Type of markup associated with the Expense Code.
•Exp. Code Name - Name of the Expense Code.
•G/L Period -  Displays the G/L Period in the detail section. More on Accounting Periods
•Period ID - G/L Period internal system ID
•Qty - Quantity. Available when entering a transaction on a Vendor flagged as Unit Biller at Accounts Payable>Vendors>General Tab
•Unit rate - Unit cost rate. Available when entering a transaction on a Vendor flagged at Accounts Payable>Vendors>General Tab
•Account Name - Name of the G/L Account. More on Chart of Accounts
•Bill Status Code - Billing status code
•Create By - User that entered the transaction line item.
•Create Date - Date the transaction line item was created
•Modify By - Indicates the last user to modify the line item
•Modify Date - Date the line item was modified
•Ext Bill Amount - Billing extension of the line item.
•Is G/L - Flag indicating if entry is to be considered as part of general ledger. Only set to zero by project management opening entries.
•Project ID - Internal ID of the project associated with the line item
•Project Name - Project Name of the project associated with the line item
•Sales Invoice No. - Sales Journal Invoice Number.
•SJID - Internal ID of the associated Sales Journal ID