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Overview
The header section contains the common data for a vendor invoice. It contains the Accounts Payable account and amount. This section is referred to as the control side.
Key Concepts
| • | This journal makes assumptions on debits and credits. It assumes the header amount is a credit, so when you enter a positive amount it saves it behind the scenes as a negative (a credit). |
| • | There are three key fields that uniquely identify a vendor invoice: |
| o | The Accounts Payable account |
| • | If you have permissions, you can edit (on an already saved record) the vendor or invoice number. This can be done by selecting the notes icon next to each field. No audit is retained on the change. |
Field Descriptions
** Indicates a required field
| • | Transaction ID - The unique identification number of this transaction. This displays in the header next to "Purchase Journal". |
| • | ** A/P Account - Accounts Payable G/L account. This is the control account. It must have a sub-ledger type of accounts payable. A/P sub-ledger reports can be printed for an individual or combined account (account indifferent). |
| • | ** Vendor - Vendor for this transaction. Once saved, you need special permission to change. |
| • | ** Invoice Number - Vendor invoice number. Once saved, you need special permission to change. |
| • | A/P Comments - Appears on Accounts Payable report. |
| • | G/L Comments - Comments to appear in G/L report. Will show on control side and, if no G/L comment is entered on the line item, will also print on those as well. |
| • | Amount - Amount of check. Must match to the Amount total in the Detail section. |
| • | Amount Status - Status of the amount invoiced, statuses include: Paid, Unpaid or Partial. You can view the associated transaction by clicking the status. The break out list contains additional links to the actual disbursements. |
| • | Invoice Date - Vendor invoice date. |
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