PA Bill Review Accounts Receivable>PA Bill Review

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Overview

This applet is used by project accountants to perform time and expense modifications on a project-by-project basis prior to invoicing.

 

Key Concepts

•Only project accountants can access this applet, unless the logged-in user has the special permission Can Override Project Accountant Restriction. More on Permissions
•The project accountant typically uses this applet after the project managers have reviewed their projects through PM Bill Review. More on PM Bill Review. However, this is not a requirement.
•Project accountants have free reign to change any project transactions. They will, of course, be able to view the manager’s changes.
•Project accountants are not restricted to the projects they are assigned to.
•When all adjustments have been made, the project should be marked as Reviewed. This is done by checking the box labeled Reviewed. This helps the Project Accountant know what has been completed.
•Like the PM Bill Review applet, there is a View Invoice option in the toolbar. Unlike the PM Bill Review applet, this does not immediately bring up a draft invoice. Instead, it brings up the Automating Invoice applet for the currently selected project. The accountant can then make changes, view the draft invoice, and then finalize and post the invoice on a project-by-project basis.

 

Additional Toolbar Options

Aside from the standard toolbar options this applet has the following options:

•View - Additional View options
oColumns - Additional columns that can be displayed on the Transactions Tab.
▪Job Code - Job Title Code. More on Job Titles
▪Job Name - Job Title Name.
•Reports
oView Invoice - Takes the user to Automated Invoicing where they can view the invoice. More on Automated Invoicing
oBill Review Report - When selected, the system Bill Review Report is rendered.  This report is managed at Global Settings>A/R Tab.
oPre-Bill Report - When selected, the system Pre-Bill Review Report is rendered.
•View Invoice - Takes the user to Automated Invoicing where they can view the invoice. More on Automated Invoicing
•Bill Review Report - When selected, the system Bill Review Report is rendered.  This report is managed at Global Settings>A/R Tab. More on the Bill Review Report
•Pre-Bill Report - When selected, the system Pre-Bill Review Report is rendered. More on the Prebill Report
•Set Bill Status - Changes the Bill Status of the Transactions. To use, you must first select the transactions that you would like to change the status of. Then click the button and select the status.
•Move Project Tx - Moves Transactions from the current project to a new destination project.. To use, you must first select the transactions that you would like to move. Then click the button and select the destination. More on Move Project Transactions