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Overview
The Transactions tab is used by project accountants to perform time and expense modifications on a project-by-project basis prior to invoicing.
Key Concepts
| • | When all adjustments have been made, the project should be marked as reviewed. This helps the project accountant know what has been completed. |
| • | To see Transactions for a specific project, click on the project in the Filter Window. |
| • | When selected, the Transactions Tab displays the transactions entered against the project. |
| • | The PA can then make bill and journal adjustments. |
| • | Columns in the detail grid can be dragged to change order. |
Field Descriptions
Arrange By
| • | Arrange By - The drop-down allows you to select different ways in which you would like to see the Transaction detail grouped. The options are Journal, Project Path, Bill Status, Transaction Date and None. |
Transactions Grid
| • | JN - Journal. By clicking on the pencil icon, you get the Invoice Billing Adjustment pop-up. This allows you to modify individual transactions. More on the Invoice Billing Pop-up |
Note - When changes are made here, no audit trail entry is made.
| • | ID - Identification number of the transaction. By clicking on the pencil icon, you get redirected to the location of the transaction (ie. Time sheet Adjustments or Journal). |
| • | S - Bill Status. This shows the Bill Status of the transaction. |
| • | Project Path - Project Path of the transaction. |
| • | Name - Name of the Project Manager assigned to the project. |
| • | Transaction Date - Date of the Transaction. |
| • | Bill Rate/MU - Displays the Bill Rate for Labor and the Marked Up rate for Expenses. |
| • | Units/Hrs - Displays the Hours for Labor and Units for Expenses. |
| • | Amount - Amount of the Transaction |
| • | Time/Expense Comments - Displays the PM Comments entered on the transaction. |
| • | Instructions To Biller - These are internal notes intended for the Project Accountant. As the invoicing period is changed, the comments are saved, however, they are blank for the new period. |
Additional Field Descriptions (Column Chooser)
Transactions Grid
| • | Project Name - Name of the Project |
| • | Project Long Name - Name of the project including the concatenation of the lower nodes of the project. |
| • | Job Name - Job Title Name |
| • | Labor/Exp. Name - Displays the Labor Name for Labor and Expense Name for Expenses |
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